Powerapps dropdown items from excel

For example, filtering cities that are associated with selected states. We heard from you that this was an important part of app building that should have an easy experience, especially for new users. With the new experience, it guides your selection to create a Filter formula for the Items property of the child drop down. For those who prefer using expressions, you will be able to continue using expressions to accomplish this scenario.

Refer to this documentation for an in depth walk-through on creating dependent drop downs. Currently, this configuration is only available on drop downs, combo boxes, and list box controls. In the future we plan to extend the same type of functionality to galleries. The Depends On configuration currently does not support static data or collections.

To configure with these sources, use the formula bar to edit the expression directly. Your feedback is important to us on this new way of creating dependent drop downs. Let us know in the comments below or on the PowerApps Community Forum.

By signing up, you agree to the terms of service. Privacy statement. Known limitations Currently, this configuration is only available on drop downs, combo boxes, and list box controls.View My Drafts. Skip to main content Press Enter.

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Filter your Power Apps drop downs by other fields

Expand all Collapse all sort by most recent sort by thread. Adding items to Excel table used by PowerApp. I downloaded an app from power apps website. It included an Excel file as the source for lists, e Hello John, maybe providing a link or indication of which app you've downloaded might help look in Hi, You can add new items to the table directly in Excel. Just that in powerapps,just refresh the da John Keegan.

Posted Apr 10, AM. It included an Excel file as the source for lists, etc. If not I am guessing I need to create a page in the app for adding items. Describe the reason this content should be moderated required.

Silver Contributor. Eric Sauve.

powerapps dropdown items from excel

Hello John, maybe providing a link or indication of which app you've downloaded might help look into this further. It all depends on how the 'data' structure is used within the app. Original Message. Posted Nov 29, AM. Just that in powerapps,just refresh the datasource or remove and add it again. Then the powerapps id will be generated for the new items also. This thread already has a best answer. Would you like to mark this message as the new best answer?

Canvas 1 Layer 1. Created with Sketch. Canvas 1 Layer 1? Copyright Dynamic Communities. All rights reserved. Powered by Higher Logic.PowerApps Guide. Home Book Blog Resources About. PowerApps Guide - Blog. The post highlights the problems that can arise when working with large Excel spreadsheets. For demonstration purposes, I'll use a sample Excel spreadsheet that I created with 30, records.

This Excel file contains example Employee data. Therefore, this imposes a natural limit on the number of records we can access in PowerApps. If your source spreadsheet is less than 2MB, connecting to the data source in PowerApps can increase the file size to greater than 2MB through the inclusion of this column. To continue this experiment, I reduced the number of number of records to 25, This resulted in a file size of 1.

What is the maximum number of records you can show in a Gallery? By default, the gallery control shows the first records. The setting that controls this is the data row limit for non-delegable queries. The maximum permissible value is This limit prevents us from accessing rows above the limit.

Here's a screenshot of the rows around record id We can succesfully search for 'Kisha' - record As the screenshot beneath shows, a search for 'Misti' returns recordbut not record Are there any functions to retrieve rows above record ? Let's take a look at some of the typical functions that we can call in PowerApps.

Two common functions are the Filter and LookUp functions. These both failed to return row Can we filter by numeric ID values? Can we use the Filter function to return records above row ?

The first snag I encountered was that PowerApps interpreted the id column as a text column rather than a numeric column. This means that we can't filter with comparison operators. How about editing records? Is it possible to edit record ? It's not possible to use the Patch function because this function requires us to supply the record to update. Since the LookUp function isn't able to retrieve recordwe can't use this to supply the record to patch. Note that the syntax below falied to work.

How about Aggregate functions? As you probably expect by now, Aggregate functions can only operate on the first records. This function returnsrather than 25, What work arounds are there? The typical workaround with SharePoint data sources is to load all the records into a local collection. We do this in batches with the ForAll function. With Excel, this isn't a viable solution because Filter fuction isn't able to retrieve records above row I have a simple power app that I developed using Excel as the data source.

But how do I convert one of the fields to a drop down box so users can select a choice. Go to Solution. I assume you are trying to add new record where one of the field is dropdown but that field is not dropdown in the excel. Select the Datacard for the field you want to make dropdown. In advanced properties, unlock to change properties.

Or hide text input control. Value where Dropdown1 is tha name of newly added dropdown control. If you hide the text input datacard, this step is not required.

ErrorMessage of that Datacard may so error. If you see any error message, update it with the name of newly added dropdown control name. I hope it is helpful. View solution in original post. If you want to convert the Text Input box into a Drop down box within the Edit form of your app, please check the following GIF screenshot:. On your side, after converting a Text Input box into a Drop down box, please unlock the corresponding Data card, then set the Items property of the Drop down box Dropdown control to a Table value consists of available options you want to choose from this Drop down box.

Your point 5 returns an error. It says "Expected Text Value".

powerapps dropdown items from excel

I don't understand whats going on hear. Result obviously replace the dropdown name with the name of the dropdown in your app. Innovate, Collaborate, Grow - The top training and networking event across the globe for Microsoft Business Applications. Skip to main content. Turn on suggestions.

Auto-suggest helps you quickly narrow down your search results by suggesting possible matches as you type. Showing results for. Search instead for. Did you mean:. All posts Previous Topic Next Topic. Meerkat Level: Power Up. PowerApps Drop Down List. Labels: Creating Apps. Everyone's tags 1 : Powerapps Drop Down. Message 1 of 6. Accepted Solutions. Steps: 1. Insert New dropdown control inside that datacard.

powerapps dropdown items from excel

Thanks, Nabin View solution in original post. Everyone's tags 1 : PA Help.When you create dependent or cascading drop-down lists, users select an option in a list to filter options in another list. Many organizations create dependent lists to help users fill out forms more efficiently. For example, users might select a country or region to filter a list of cities, or users might select a category to show only the codes in that category.

If you take this approach, you can use the same parent and child data in more than one app, and you can update that data without republishing the app or apps that use them.

You can accomplish the same outcome by using a collection or static data, but it isn't recommended for enterprise scenarios. For the scenario in this topic, store employees submit issues to an Incidents list through a form. Employees specify not only the location of the store at which the incident occurred but also the department within that location. Not all locations have the same departments, so a Locations list ensures that employees can't specify a department for a location that doesn't have that department.

This topic uses Microsoft SharePoint lists as data sources, but all tabular data sources work the same way. An Incidents list shows contact information and information about each incident.

Create the Date column as a Date column, but create the other columns as Single line of text columns to simplify configuration and avoid delegation warnings in Microsoft Power Apps. By default, custom SharePoint lists include a Title column that you can't rename or remove, and it must contain data before you can save an item in the list.

To configure the column so that it doesn't require data:. After that change, you can ignore the Title column, or you can remove it from the default view if at least one other column appears.

If you've closed the Fields pane, you can open it again by selecting SharePointForm1 in the left navigation bar and then selecting Edit fields on the Properties tab of the right-hand pane.

Select or create a SharePoint connection, and then specify the site that contains the Locations list.

PowerApps SharePoint LookUp Column

The list of connections shows the Incidents list, on which the form is based, and the Locations list, which will identify locations and departments in the form. Select the Location card, select the Advanced tab in the right-hand pane, and then select Unlock to change properties. If you rename your controls, you can identify them more easily, and the examples are easier to follow.

To discover other best practices, review the Coding Standards and Guidelines whitepaper. Near the top of the right-hand pane, rename the selected control by typing or pasting ddLocation. Repeat the previous two steps in the Department card to rename the Drop down control to ddDepartment. Select ddDepartmentand then, on the Properties tab of the right-hand pane, select Depends on. Under Parent controlensure that ddLocation appears in the upper list and Result appears in the lower list.

Under Matching fieldselect Locations in the upper list, select Location in the lower list, and then select Apply. This formula filters the items in ddDepartment based on what the user selects in ddLocation. Such a configuration ensures that the "child" list of departments reflects the data for its "parent" location, as the Locations list in SharePoint specifies.

On the Properties tab of the right-hand pane, open the list next to Valueand then select Department. This step sets the display text to the options from the Department column of the Locations list in SharePoint. While holding down the Alt key, open the list of locations, select one, open the list of departments, and then select one.Before reading this article, please go through some important links given below.

Drop Down Control A DropDown Control conserves screen real estate, especially when the list contains a large number of choices. The control takes up only one line unless the user selects the chevron, to reveal more choices. Follow the below steps to work with DropDown in PowerApps. There, click on the New button. Step 3- Choose the Blank App. Step 4 Design the app Now, let's start designing the app.

In the left side, we can see the individual screens for adding our data. In the right side, we see the list of Layouts. At the top, we see the formula bar. There, you see the Properties of the screen that you select. Step 5- Drag and drop the Button Control. Select the Text Control and add the coding to the Items. Coding Filter CityProduct, Countries. City to Text Property. Next, delete the bottom Text box control. Output 3 Click on the DropDown Button. Output 4 Choose the items in the DropDown and the text gallery gets changed.

View All. Alagunila Meganathan Updated date, Nov 20 Drop the Button tool on the screen. Change the Text Property to Product Sales. Next Recommended Article. Getting Started With. NET 5.Today I tried to create a form in Power Apps where I needed to filter the options available in the drop down depending on an option selected in a different field. Initially Power Apps would use Choices Opportunities. OpportunityContacts to get all my contacts in the Opportunities datasource and my contacts appear in my drop down.

On purpose I called my Client column in my contacts list Company. Just so that it becomes easier to analyse the functions following in this post. To do the filtering we will need to use the Filter function.

How To Add Excel Data Source In Microsoft PowerApps

Can you use both as single selection fields. So that the field you are filtering and the field that is filtered by are both single selection fields only.

Thank you. I will try moving that field to a multi-choice, as well, to see if it works, but I am still unsure why the error in Value in Filter. You absolute legend. Solved my filter lookup problem as we needed to limit a sites list by Region. Had a initial issue getting it to work until I realised this has to be a drop down and not a combo box. Thankyou again. This site uses Akismet to reduce spam. Learn how your comment data is processed.

The initial setup I have the following plumbing already done. PowerApps filter function To do the filtering we will need to use the Filter function.

So we would be looking at something like this: Filter Choices Opportunities. Filter Choices Opportunities.

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